Workbench

Workbench is a powerful, path breaking innovation in Wings. Every user sees activities to be done by him (like Enquiries to follow up, Orders to raise, Deliveries to make, Invoice to raise) on his Workbench. You don’t miss a task you have to do. Manage by exception.

Prioritize the activities to do based on due dates.

Define team hierarchies. Send alerts of activities becoming due or overdue to everyone (or selectively) in the hierarchy.

Forms Designer

A powerful Forms Designer allows you to create print templates for all kinds of documents and transactions.

You can design templates for invoices, cheques, receipts, and all kinds of documents.

You may design templates to print on all kinds of papers (sheet, roll, POS etc), on all kinds of printers (laser, dot matrix, thermal), on papers of all sizes. Wings will extract relevant data from the transactions and fill in the templates for printing

Role-based Rights

Extensive role-based user rights enables tight security in the company.

Create roles and attach or deny rights to individual functions or parts of the software to each role. Assign roles to individuals so they get precisely the rights you desire. Examples: Cashier manages only cash; storekeeper has no access to accounts; Sales person not have access to inventory or finance; etc.

Branch-based data segregation ensures that users have access to only data that is relevant to them and not others.

Authorization

Wings helps you set up an authorization process for transactions. For example, you may want an expense to be authorised by a senior; or a leave application to be authorized by a manager.

Once you have setup Transaction Authorisation, every time the transaction is executed, it will require an online approval by the person required to authorise before being posted.

Authorisations can be simple, or based on fulfilment of specified criteria, etc.

Workflow

Wings features complete workflow to help you manage your business from the system. Sequential transactions are linked for effective control and integrity of various functions.

Multi-Currency

Wings supports full multi-currency operations. You may execute transactions and maintain your data in multiple currencies besides the default currency.

Each currency can have its own prefix, suffix, symbols and these can be used in documents, reports etc. Maintain exchange rates fluctuations ‘with effect from’ dates.

Wings enables you to transact in any currency and take reports in any currency of your choice. For instance, you may enter sales in ‘INR’ and take Sales Book in ‘USD’, or ‘Euro’.

You can enter Receipts from parties, Payments to Parties, and Book Exchange Fluctuation.

Wings offers all reports in multiple currencies.

SMS & Emailing

Connect with your customers and keep them happy. Send out SMS’s to customers, suppliers, employees etc. Singly or in bulk. Instantly while entering transactions or from reports.

SMS’s can include data and your own text. SMS’s may be about anything – items ready to deliver, reminders about outstanding payments, birthday or anniversary greetings, etc.

SMS can be used to send Alerts, Notifications, Reminders, to run campaigns etc.
Examples: Delivery Intimations; Payment Reminders; Stock Availability Notification; Promotions and Discounts Campaigns; Festival, Birthday or Anniversary Greetings.

Documents and reports can be emailed from within Wings.

Segments

Wings helps you manage any number of Profit Centres, Cost Centres, Departments, Projects and Locations etc. Take reports for any combination of them. Segments are an invaluable tool for businesses.

Wings also manages inventory by location.

Wings offers in-depth analysis of your data with segmental reporting. You can take any report based on any combination of segments such as sales by Profit Centre, Location-wise stock availability, Project-wise expense statement, Location-wise stock movement, etc.

Alerts

Wings throws up various Alerts when a specified parameter is reached. Examples:

• Negative Cash Alerts for Company
• Negative Cash Alerts by Branches
• Credit Limits Exceeded for Customers - for Company
• Credit Limits Exceeded for Customers - by Branches
• Overdue Bills Alerts when number of bills attempted to be exceeded
• Negative Stock Alerts - Batch-wise
• Negative Stock Alerts - Bin-wise
• Reorder Level Alerts - By Location and Products
• Budget Alerts - when Budget expense exceeds Budgeted amounts

Audit Trail

Wings maintains a complete Audit Trail for every transaction. You can check modified transaction history in full detail.

Templates Gallery

A large number of pre-designed, ready to use print templates are available in the Gallery for you to access and use. The gallery contains regular updates to transaction formats such as invoices, receipt/payment vouchers etc.

Devices

Wings works with all peripheral devices like barcode scanners, cash drawers, pole displays, scanners, weighing machines etc. This helps it work across all business processes and industries seamlessly.

You may plug-in and start working with most third-party devices. Integrate any device with any transaction or report.

Barcode Scanners

Wings works with most barcode scanners. Scan barcodes of products, employees, fixed assets, identification etc for any purpose.

Barcode Printers

You can print barcode labels from transaction or reports using any barcode printer - thermal, dot matrix or laser.

Pole Display Units

Attach pole display units to computers for POS and retail operations. It automatically displays item quantity, rate and total amount payable at the time of billing. User-defined welcome and shutdown messages at the time of counter opening and closing is also possible.

Cash Drawers

You can open the cash tray automatically at the time of billing, with Wings. You may also open it manually using a Hot Key.

Biometric Devices

Connect and use your biometric devices with Wings. For example, you may use your biometric attendance machine to import employee attendance details etc.

Weighing Machines

Wings automatically processes and displays the item weight in transactions.

Credit Card/ Debit Card Swipe Machines

Details of credit and debit card such as card name, card holder name, type of the card, expiry date, etc. are automatically picked up when swiped.

Attendance Machines

Wings integrates with attendance machines by being able to import bulk attendance data generated by the machines.

Bulletins

From within Wings you can send out Bulletins to some or all users in the organisation. This makes for quick and efficient communication.

Arabic

Wings can be used in English or Arabic. When set for Arabic use, the screen orientation will change and a dictionary enabled which will allow easy translation from English to Arabic.

Year End

Wings can do year-end processes to ensure smooth and trouble-free transition to a new year.

Stock Search

Select any product and search the stock, pending sales orders and pending purchase orders to be delivered.

Voucher Statistics

Take a summary report of each transaction type to know the number of transactions entered.

Customisable

Wings is hugely customisable. You may enable or disable the use of products, modules and features across the system. You may also customise the transaction screens, reports, Dashboard etc for each user.

Wings enables a very large number of settings:

• Date formats
• Decimal preferences
• Enable or disable any module or feature
• Default Segments
• Manage features such as Comments, Additional Information, Reference Bill Details, Images, SMS, Codes etc.
• Enable or disable taxes and price lists that apply to your company or branch.
• Manage features such as transport details, reasons, dispatch address etc. that are required for logistics.
• Manage features such as PDCs, Bank Charges, Credit Cards, and Interbank etc.
• Additional Dates, Check Boxes, Info fields, and Values.
• Terms and conditions, Reasons and Transport Details

Configure Transactions

You may configure individual transaction screens in many ways:

• Change Caption
• Hide or show the field
• Show field in Header with alignment
• Zoom
• Decimal place settings
• Make fields Read-only or Editable
• Make mandatory
• Change width of columns
• Change title of a tab
• Hide or show columns
• Make columns read-only or Editable
• Default values for any field
• Hide or unhide any Transaction Tab.
• Use Extended Fields

Customise Reports

You may customise all reports to make them suitable for you.

• Apply Matrix on Reports
• Use Formulas in Reports
• Use Pivot.
• Add report columns
• Search in generated reports
• Configure Charts as desired
• Format columns for size, font and colours.
• Take reports in Tree view
• Take final reports in T-Form (horizontal form).
• Filter reports based on any criteria
• Apply views such as Sort and Group.
• Calculate Date Differences
• Add report columns

Dashboard

Wings Dashboard can be configured for every user. The Dashboard can give key metrics useful to every individual user without having to take detailed reports.

Support Centre

From Wings, you can report issues about the software to the Wings Helpdesk enabling you to monitor and track the issues.

Bulletins

Send out Bulletins to some or all your users with data, instructions etc. Extremely useful for great communication.

Document Manager

Wings Document Manager helps you move toward a paperless office.

Attach and save all scanned documents, images and pictures within Wings ERP. Access them and use them at will.

Wings Document Manager is a powerful add-on to Wings ERP.

Uses

The Document Manager is useful in many ways. Below are a few examples of its uses.

Wings ERP Classic

In Wings ERP Classic, scanned documents can be attached to various transactions.

• Previous years’ documents to Opening Balances
• Statutory documents and licences to Company, Branches and Locations
• Pictures and barcodes to Inventory items
• Pictures and barcodes to Assets
• Pictures and other Documents to Suppliers and Customers
• Pictures and other documents to Products, Batches etc.
• Supplier’s Invoice to Purchase transaction.
• Quotations received to Orders.
• Orders received to Sales Invoices.
• Tax Forms like C Form etc.
• Expense vouchers/Bills while making payments.
• TDS Certificates received to Receipts from Parties.
• Bank slips like Cash deposits, Cheques etc.
• Bank statement to the BRS.

Wings Payroll

• Employee Photographs, Signature, Thumb impression etc to Employee masters.
• Pan card, passport, driving licence, educational qualifications, proof of residence etc.
• Documents related to employee PF, ESI etc.
• Contracts with employees.
• Attendance at Branches.
• Files generated from Bio metric devices.
• Leave Letters to Leaves transactions.
• Promotion, Transfer and Salary revision letters.
• Resignation and Relieving Letters.
• Tour statements and supporting vouchers.
• Bills submitted by Employees for TDS.

Wings Fixed Assets

• Purchase vouchers to Asset masters.
• Pictures and barcodes to masters.
• Insurance, Warranty, User guide/Trouble shooting etc to Asset masters.
• Additions to Assets to transactions.
• Asset Repair documents.

Wings ERP Auto

• PDI related documents.
• T/R and Insurance.
• Customer documents during Vehicle Booking.
• Finance company, if it is under finance
• PDI to Vehicle Delivery.
• T/R and Insurance to Vehicle Delivery.
• Pictures of vehicle to Job Card.
• Free Service Coupons copies.
• Pictures, Insurance etc of accident or damaged vehicle
• Claims and warranty documents

Wings DMS

• Dealer application to Dealer master
• Dealer appointment letter
• Contract Documents made with the Dealer
• Dealer statutory documents like TIN, PAN etc
• Supporting documents to transactions
• Claims related documents, and the like

Document Types

Document Types can be created to help classify, easily identify and retrieve.

One document for each Document Type can be attached to a master or a transaction.

Unlimited number of Document Types can be created and used both in Masters and Transactions.

Applicable Document Types

Masters and transactions may have different Document Types. Each master and transaction may have its own applicable Document Type.

Examples:

• Tax Forms or C Form
• Damaged Vehicle Picture
• Passport
• Aadhaar Card
• PAN card

Mandatory or Optional

Some documents may be made mandatory and others not.

The transaction will not save without the document if it was specified to be mandatory.

Viewing, Downloading and Deleting

• When the Document Manager is invoked from a master or transaction, attached documents will be displayed, sorted by document type.
• Documents can be then Viewed, Downloaded or Deleted.

User Rights

Document Manager comes with built-in security.

Users can upload, view an existing document, download a document or delete a document only if they have permission.

Upload, View, Download and Delete require separate rights independently, for each Document Type.

All File Types

Wings accepts all files as Documents. This includes an image, text, MS Office or other file.

The file can be stored and retrieved in the same format in which it was stored as and when required.

Secure

Once the document is attached and stored in Wings database it remains secure.

Since all the documents are stored in a single SQL database, back up and moving is simple.

Separate database

Documents attached in Wings are saved in a database separate from the Wings data in MS SQL.

The main database size and performance will remain unaffected.